Sporting Shooters Association of Australia ACT Inc. (SSAA ACT Inc.) gives the privacy of your personal information the highest level of importance.
SSAA ACT Inc. complies with the Privacy Act 1988 (Commonwealth) (Act) and the Australian Privacy Principles (APPs) prescribed by the Act in handling your personal information and complies with all other relevant legislative requirements.
What kinds of personal information do we collect?
The kinds of personal information that we may collect and hold from time to time includes:
- information regarding your membership of SSAA ACT provided by SSAA National Membership Office
- your contact information, including postal and residential addresses, telephone numbers and email addresses
- details of any goods or services we supply to you at your request
- invoicing and payment details
- data relating to your activity on our websites via tracking technologies such as cookies.
How do we collect and hold personal information?
We will only collect personal information where it is reasonably necessary to do so for the conduct of our business. Any collection of personal information by us will be fair and lawful and will not be intrusive.
We will collect personal information about you in the following ways:
- if you provide your information by email, through our website or in person
- if you contact us via email or submit your information through our website, including through using any forums or other facilities on our website we may make available for persons to use from time to time.
We may automatically collect information about how you use our website, the areas of our website that you visit, as well as information about your computer or mobile device including your IP address, device ID, physical location, browser and operating system type, and referring URLs via cookies and other tracking technologies.
Some of the information we collect may be anonymous and/or aggregated, while other information may be personal information.
We may also collect information about you through analysing your actions with electronic communications we send to you from time to time, including your opening of such communication and clicking on included links.
This information is necessary for analysing the use of resources, troubleshooting problems, preventing fraud, and improving our services. We may combine this information with information in your account to help prevent fraud.
If it is reasonable and practical to do so, we will collect personal information about you only from you. In the course of operating our business, however, we may collect personal information from third parties such as suppliers, mailing lists and contractors.
If we collect personal information about you from a third party we will where appropriate request that the third party inform you that we are holding such information, how we will use and disclose it, and that you may contact us to gain access to and correct and update the information.
When we collect personal information from you, we will take reasonable steps to notify you or ensure you are aware of:
- our identity and contact details
- that we have collected your personal information, and whether that collection of information is required or authorised by law
- the purposes of collection
- the consequences if personal information is not collected (such as if this will affect our ability to provide products or services to you)
- our usual disclosures of personal information of the kind collected
- whether we are likely to disclose personal information to overseas recipients, and if practicable, the relevant countries in which they are located.
How do we hold personal information?
We may hold personal information as either a physical record, records on our servers, as records in cloud storage, and in some cases, records on third party servers or cloud storage facilities which may be located overseas.
We take active steps to hold all hard copy and electronic records of personal information in a secure manner to ensure that they are protected from misuse, interference and loss, and unauthorised access, modification or disclosure.
If personal information is no longer needed for a valid purpose or required to be kept, SSAA ACT will delete it from our systems or de-identify it as required.
How will we collect, hold, use and disclose personal information?
In general, SSAA ACT Inc. will collect, hold, use and disclose personal information for the purposes of providing or offering goods and services to you. We will use that information for purposes relating to your membership of our Association.
By providing us with your personal information, you consent to us using and disclosing your personal information for the following purposes:
- providing you with news and information about our products and services
- sending you marketing and promotional material that we believe you may be interested in, either from us, any of our related entities or a third party business which we consider may be of interest to you
- personalising your experience with our products and services, for example via connectivity with social media services.
Where you do not wish to provide us with your personal information, we may not be able to provide you with requested goods or services, or otherwise assist you in relation to the above purposes.
You may opt out of receiving marketing and promotional material from SSAA ACT Inc. at any time by contacting our Privacy Officer, using the contact details set out below or via the Unsubscribe link available in all emails.
There may be circumstances in which we are authorised or required by law to use or disclose your personal information. For instance:
- A number of laws require the provision of personal information to third parties, including the Corporations Act 2001 (Commonwealth). The precise information required will vary depending on the circumstances requiring disclosure of that information
- We may also use or disclose personal information about you to avoid, lessen or prevent a serious emergency or crime. If we use or disclose personal information about you in those circumstances, we will make a written record of such use or disclosure.
We may disclose personal information between our related entities (including State- and Territory- based affiliates) or to third parties such as our suppliers, organisations that provide us with technical and support services or our professional advisors, where permitted by the Act. Some of these entities may be located overseas.
Any disclosure that is required to be made to any third party will be made primarily for the purpose of providing or offering goods and services to you. If we disclose information to a third party, we generally require that the third party protect your information to the same extent that we do.
How can you access your personal information?
You have a right to request access to your personal information and to request its correction if it is out of date or incorrect.
You may request access or correction at any time by sending a written request to our Privacy Officer via the contact details set out below.
You do not need to provide a reason for your request for access to your personal information. We may charge a small fee for providing access to your personal information if it requires a significant amount of time to locate or collect your information or to present it in an appropriate form. We will not charge you to correct your personal information that we hold in our records.
We will respond to all requests for access to or correction of personal information within a reasonable time.
Please note there may be circumstances in which we are not able to provide you with access to your information, such as where the requested access will have an unreasonable impact upon the privacy of others or where we are required by law to withhold the information. If we are unable to provide you with access to your information, or make the amendments, which you have requested, we will provide you with reasons for this decision.
If you believe that we may have breached the Australian Privacy Principles, or failed to comply with this policy, you may direct your complaint to our Privacy Officer using the contact details set out below.
We take all complaints seriously, and will respond to your complaint within a reasonable period.
If you are dissatisfied with the handling of your complaint, you may contact the Office of the Australian Information Commissioner as follows:
Office of the Australian Information Commissioner
GPO Box 5218
Sydney, NSW 2001
Telephone: 1300 363 992
Cross Border Disclosures of Information
SSAA ACT Inc. may disclose personal information between related entities, including State- and Territory-based associations and affiliates, where permitted under the Act.
SSAA ACT Inc. currently operates out of the Australian Capital Territory (ACT) in Australia.
If in future we do propose to disclose personal information overseas, we will do so in compliance with the requirements of the Act. We will, where practicable, advise you of the countries in which any overseas recipients are likely to be located.
Where practical, we are required to provide the option for you to deal with us anonymously or under a pseudonym. This option will not be available where we are required or authorised by law to deal with individuals who have identified themselves or if we need to verify your identity in order to provide products or services to you.
Our Privacy Officer can be contacted as follows:
Sporting Shooters Association of Australia ACT Inc.
PO Box 232
Dickson ACT 2602